A clear proof of accommodation letter for your visa file.

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Miguel Torres Ríos
Calle de Alcalá 118, 3ºB
28009 Madrid, Spain

22 May 2026

Visa Section
Embassy of Spain
Cairo

Subject: Proof of Accommodation for Ms. Laila Ahmed Hassan (Passport No. A0912384)

Dear Sir or Madam,

I, Miguel Torres Ríos, residing at Calle de Alcalá 118, 3ºB, 28009 Madrid, Spain, hereby confirm that Ms. Laila Ahmed Hassan, an Egyptian national and holder of passport No. A0912384, will stay at my home at the above address for the full duration of her visit to Spain, from 10 July 2026 to 28 July 2026.

Ms. Hassan is my cousin. I am the owner of the property at Calle de Alcalá 118, 3ºB, and my national identity document reference is DNI 51234567-L. I will provide her with accommodation at no cost for the entire period stated above, and she will depart Spain on 28 July 2026 at the end of her visit.

In support of this declaration, I enclose a copy of my property deed and a copy of my national identity document.

Should you require any further information regarding the accommodation arrangements, please do not hesitate to contact me at the address above.

Yours faithfully,

Miguel Torres Ríos
Property owner
Calle de Alcalá 118, 3ºB, 28009 Madrid, Spain

Frequently asked questions

What counts as proof of accommodation for a visa?

Consulates generally accept confirmed hotel or rental bookings covering every night of the stay, a letter from a host who is providing accommodation, or a combination of both. Whatever form it takes, it must show a real address and dates that match your application. A clear cover letter tying the pieces together — this document — makes it easy for the visa officer to verify that your whole stay is accounted for.

Hotel bookings vs a host letter — which do I need?

If you booked hotels or rentals yourself, your booking confirmations are the primary proof and this letter summarizes them with their references so nothing is missed. If you are staying with family or friends, the host writes a declaration confirming who they are, where they live, their status at the property, and that you will stay with them for specific dates. Some countries additionally require an official invitation document from the host — check the consulate's checklist.

Does the host need to notarize the letter?

For most short-stay visa applications a signed letter is sufficient, but some consulates ask for a notarized signature or an official form obtained from local authorities (for example, Spain's carta de invitación is issued by the police, not written at home). Check the specific consulate's document checklist before submitting. This tool produces the supporting letter, not the official forms some countries require.

What if my trip spans several cities or countries?

List every accommodation with its address, dates, and booking reference so the letter accounts for each night of the trip without gaps. If part of the stay is with a host and part is in hotels, the host's declaration covers their portion and your booking summary covers the rest — consulates mainly want to see that no night is unexplained.

Is this legal advice?

No. This is a document-drafting tool, not legal advice. Visa requirements differ by country and consulate, so always check the official checklist for your application and review the letter before signing. For complex immigration situations, consult a qualified immigration adviser or lawyer.

Do I need an account or subscription?

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